Privacy Policy

1. Introduction

At Meet AI, your privacy is a priority. This Privacy Policy explains how we collect, use, disclose, and protect your personal data when you use our website, platform, and services.

This policy applies to:
– Clients and users of the Meet AI platform
– Candidates interacting with our AI interview technology
– Visitors of our public website

If you do not agree with this policy, please do not use our services.

2. Data We Collect

We may collect the following types of data:

A. Client Data (employers, recruiters)
– Company name and contact details
– User credentials (email, name, phone, LinkedIn URL)
– Billing information
– Usage analytics and behavior data

B. Candidate Data
– Resume/CV and job application details
– Audio/video interview recordings
– Responses to AI interview questions
– Scoring and evaluation results
– IP address and browser metadata

C. Website Visitors
– Contact form submissions
– Cookies and analytics (see Section 7)

3. Purpose of Data Processing

We use collected data to:
– Operate, maintain, and improve the Meet AI platform
– Conduct AI-driven job matching, interviews, and evaluations
– Provide support and customer service
– Enable employer access to candidate information
– Comply with legal obligations and resolve disputes

4. Legal Basis (GDPR)

For users in the European Union, we process personal data based on:
– Contractual necessity
– Legitimate interest (e.g., platform improvement)
– Legal obligation
– User consent (e.g., cookie tracking, interview participation)

5. Data Sharing & Disclosure

We do not sell your data.

We may share data with:
– Authorized users within your organization
– Subprocessors and service providers (e.g., hosting, email, analytics)
– Government authorities if legally required
– Business acquirers in the event of a sale or merger

All third parties are bound by strict confidentiality and data protection terms.

6. Data Storage & Retention

– Data is stored on secure servers in the United States and/or the European Union.
– Candidate data (including interview content) is retained for 12 months by default, unless otherwise instructed by the client.
– Client account data is stored as long as the subscription is active, and for 6 years thereafter for accounting and compliance purposes.

7. Cookies & Tracking

We use cookies and similar technologies to:
– Analyze website usage
– Improve platform performance
– Provide a personalized experience

You can manage cookie preferences via your browser settings.

8. Data Security

We implement industry-standard technical and organizational measures, including:
– End-to-end encryption
– Secure cloud infrastructure (SOC 2-compliant)
– Role-based access controls
– Regular security audits

9. Your Rights (GDPR / CCPA)

You have the right to:
– Access, update, or delete your personal data
– Object to processing
– Request data portability
– Withdraw consent at any time

To exercise your rights, contact us at: info@timetomeet.ai

10. International Transfers

Your data may be transferred to and processed in countries outside of your country of residence. We ensure appropriate safeguards in line with GDPR and international data protection frameworks.

11. Children’s Privacy

Meet AI is intended for users aged 18 and over. We do not knowingly collect data from minors.

12. Updates to This Policy

We may update this policy periodically. You will be notified via email or through our platform if significant changes are made.

13. Contact Us

If you have any questions or requests related to this policy, please contact:

Meet AI – TimeToMeetAI Inc.
Email: info@timetomeet.ai
Website: www.timetomeet.ai

14. Data Ownership

All data provided by users (clients and candidates), as well as any data generated by Meet AI during the course of service delivery — including but not limited to AI interviews, scoring results, performance analytics, usage data, and aggregated insights — shall be the property of TimeToMeetAI Inc. unless otherwise contractually agreed.

Clients retain access and control over their own data (such as job descriptions, recruiter notes, and uploaded candidate files) and may request export or deletion at any time, in accordance with our Data Retention Policy and applicable laws.

Meet AI reserves the right to:
– Use anonymized and aggregated data to improve platform performance, model accuracy, and user experience
– Retain generated data to enhance its AI capabilities, in full compliance with GDPR, CCPA, and relevant data protection frameworks

No personal data is sold or monetized. All data processing remains subject to strict confidentiality and security safeguards.